Administrative Assistant

Mauldin & Jenkins is seeking an Administrative Assistant to help support our Bradenton office. We are looking for an enterprising team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. As a growing office, our administrative needs will continue to evolve, providing numerous opportunities to advance your skills and knowledge. The successful candidate will be able to multitask in a deadline-driven environment while providing attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude. This is a great opportunity if you enjoy learning about business processes (not only how you do a task but also why you do it) and exploring new ways to add value to the Administrative Team and Firm. The primary responsibilities include but are not limited to: • Word processing (type, edit, and format various letters, documents, financial statements, and proposals); • Proofreading (letters, tax returns, and financial documents); • Assembling, binding, and proofing tax returns; • Printing and binding reports and proposals; • Ordering office and copier/printer supplies, routinely check supplies in various areas and replenish as necessary; • Processing mail; • Sharing receptionist duties (greeting clients and answering phones); • Periodic errands to the post office, FedEx, or bank; • Process and mail/email invoices directly to clients; • Email confidential information to clients or banks as requested; • Prepare and stuff bank confirmations; • Prepare annual items such as business tax engagement letters, organizers, proformas, etc.; • Additional tasks as needed. The following skills are needed for this role: • Proficiency with Microsoft Office (Word, Excel, PowerPoint); • Proficiency with Adobe Acrobat (creating and editing PDF files); • Proficiency with Google (Gmail, Docs, Sheets, Calendar); • Proficiency in English language usage, spelling, and grammar for proofreading; • Willingness and ability to learn other proprietary software; • Knowledge and skills to manage projects, organize, prioritize, and meet deadlines and ensure appropriate follow-up and closure, in a fast paced and deadline driven environment; • Flexibility and ability to adapt to changes in demands, expectations and/or deadlines, work well in a team environment; • Attention to detail and accuracy; • Ability to maintain confidentiality and discretion. This position requires excellent interpersonal skills and the ability to adjust and work with all levels of personnel. The Bradenton office hours are 8:00am - 5:00pm, Monday through Friday. Additional hours may be needed during busy seasons (overtime eligible).